Arkstone Group Of Companies: Analysis Form

Arkstone Group Financial & Operational Data Form

1. Methodology & Form Purpose

Our expertise focuses on the Freight Transportation industry and its related sectors, including Logistics, Supply Chain, Brokerage, and Warehousing. This form collects essential financial and operational data to improve profit margins or increase revenue.

Accurate information allows Arkstone Group to analyze your overall operations and financial performance, to reduce fixed and recurring expenses, identify client acquisition opportunities, and uncover any additional avenues for sustainable company growth.

2. Non-Disclosure & Privacy

By completing this form, you acknowledge and accept that it also serves as a Non-Disclosure Agreement (NDA). All information - questions or documents - submitted is strictly confidential and will not be disclosed publicly. They will not be shared, disclosed, or distributed to any third party without the express written consent of the undersigned.

3. Timelines & Document

This document may take 60 to 90 minutes to complete, and will serve as our only source of information. To maximize efficiency, Arkstone commits to limiting unnecessary interactions.

You may skip any question. However, understand that we only need your participation once. The less information we receive, the less we can achieve the best possible optimisations for your business. Failure to provide accurate or complete documentation will result in delays or limitations.

Given the significant scope of optimizations and the low time investment by your company, there are no fixed deadlines for our return. Once this document is properly completed, this will be your only time investment until we deliver concrete, direct, and applicable results, at which point we will reach out at the appropriate time.

4.Operations & Guarantees

Arkstone operates on a 100% commission-only structure, with compensation entitled to 50% of the EBITDA improvement (or verified cost savings / additional revenue) directly resulting from our interventions. No change will be made without your prior approval.

For protection purposes, Arkstone, as a consulting firm, cannot "guarantee" outcomes.

Contact Informations & Referral Declarations

This section is intended to provide essential authorization details and direct contact information.

Arkstone Group will not accept generic information that requires escalation, including general business lines. Those contact must be direct contact informations, for efficiency purpose.

Full Legal Name *

Executive Title *

Direct Mail Address *

Direct Phone Number Line *

Do you confirm that you are authorized to sign on behalf of your company for this agreement? you understand that signing without proper authorization could create legal issues for your company.

Have you been referred?

Yes

Do you have someone to refer in exchange of discount ?

Yes Sure

No, I am good !

2. Insurance Informations

This section is intended to collect the details of your current insurance coverage so Arkstone Group can analyze cost structures, identify overlaps or inefficiencies, and negotiate more favorable terms with providers.

Group purchasing leverage for insurance *

I Agree

I Disagree

Interested if I know more

Remove overlaps coverage, adjust deductibles *

I Agree

I Disagree

Interested if I know more

Review asset valuations annually *

I Agree

I Disagree

Interested if I know more

How many trucks, trailers, and other equipment do you have? (owned / leased / financed)

What % of your fleet is used in a normal week?

Explain why parked?

What’s your average fleet age?

When do you usually replace units? (years, miles, or condition)

- Titles/lease/finance agreements: terms, payment, residual/buyout, mileage/hour limits.

- Utilization reports: miles/hours per unit, loads, deadhead %.

Do you handle maintenance in-house, outsourced, or mixed?

In-house

Outsourced

Mixed

What’s your average tire cost? (new / retread)

When do you usually replace tires? (miles)

Is there a specific reason you do it so often?

Who are your tire suppliers/brands?

Do you use retreads? (Yes/No; % casings retreaded)

- Supplier contracts & pricing sheets (new & retread).

- Retread agreements (casing ownership, credits, # of retreads allowed).

Who are your main garages/vendors?

Do you follow a regular maintenance schedule? (how often; % on time)

About how much do you spend per month on maintenance & repairs?

Roughly, what % of that spend is parts vs labor?

On average, how many breakdowns/roadside calls/tows per month?

- Maintenance & repair logs: unit, date, issue, parts cost, labor hours & rate, total cost.

- Preventive maintenance schedule (intervals & scope).

- Service provider list: shops, dealers, mobile mechanics.

- Maintenance contracts/agreements: coverage, terms, SLA.

- Vendor rate cards / price lists: labor rates, common job pricing, parts mark-ups/freight.

What are your monthly costs for GPS, telematics, and fleet management platforms?

What TMS (Transportation Management System), WMS (Warehouse Management System), and ERP do you currently use?

What software systems do you use for accounting, dispatch, and payroll?

What CRM or client management tools do you use?

Do you pay for additional IT services (security, backups, maintenance, outsourced IT support)?

- Software subscription invoices (ERP, TMS, WMS, CRM, payroll, dispatch, accounting, etc.) - Licensing agreements (with renewal terms, auto-renewal clauses)

- GPS/Telematics/ELD data reports (driver hours, idle time, route efficiency)

- Dispatch records & load history (to measure system efficiency)

5. Third-Party Outsourcing/ Employee Costs/Operations Informations

This section focuses on your labor and outsourcing expenses. The information collected helps Arkstone Group identify staffing inefficiencies, optimize workforce structure, and reduce unnecessary labor-related costs.

Outsource accounting, payroll entry, dispatch support, and routine customer service to professional offshore teams. *

I Agree

I Disagree

Interested if I know more

Renegotiate salaries and conditions. *

I Agree

I Disagree

Interested if I know more

Primary 3PL/4PL providers used?

How many contractors/outsourced staff do you use (owner-operators, subcontractors, IT support, warehouse staff, cleaners, security, etc.)?

What is the % split between employees vs contractors/owner-operators?

What employee compensation structures do you use (salary, hourly, per load, per trip, commission, etc.)?

What are your total monthly and annual payroll costs (base salary plus overtime)?

What is your hourly rate for each job description (base rate plus overtime)?

How are subcontractors or owner-operators compensated (per trip/load, fixed rate, or percentage of revenue)?

What are your overtime costs as a percentage of total payroll?

Do you offer employee benefits (health insurance, pension plans, allowances, retirement contributions)?

What is your employer cost per employee for benefits and pensions?

Do you contribute to government programs (CNESST/WSIB, unemployment insurance, payroll taxes)? If so, please provide details.

Are your employees unionized?

Yes

What union agreements are in place, and what are their cost obligations, renewal dates, and restrictions?

How many total employees do you have (drivers, dispatchers, administrative staff, mechanics, warehouse personnel, management, offshore staff)?

- Payroll summaries (hourly, by department/role with job descriptions) with Compliance records (driver hours, certifications, audits)

- Union agreements (full contract, renewal terms, cost obligations)

- Subcontractor agreements (owner-operators, carriers, mechanics, IT, cleaners, security) Compensation schedules for contractors (per trip, per load, % split)

What are the addresses and functions of each facility (terminal, storage, yard, parking lot, etc.)?

What is the ownership status of each (owned, leased, rented, shared)?

What is the total square footage/capacity (storage space, yard area, number of parking spots)?

What % of that space is actually utilized on average?

What are your monthly and annual costs per facility (rent, taxes, utilities, security, snow removal, maintenance)?

When do your leases expire, and what are the renewal terms?

Do you sublease or share space with other companies? If yes, under what terms?

- Lease or rental agreements (terms, duration, renewal dates, escalation clauses)

- Subleasing or shared-space agreements(Square footage, capacity, storage space, lot size, parking count)

- Monthly/annual cost summaries per facility (rent, taxes, utilities, security, snow removal, maintenance)

- Property Appraisal

Do you have active gov bids or RFPs in progress?

How do you set your pricing models (cost-plus, market rate, contracted)?

How do you track ROI (leads generated, cost per acquisition, conversion rates)?

Do you have referral or affiliate programs in place? If yes, how many partners participate?

What is your lead management process (how are leads tracked, qualified, and followed up)?

Do you use AI, automation, or digital outreach campaigns to generate new business?

Do you target government contracts and incentives?

Yes

Do you sublease unused space, property, or staff to other carriers/3PLs?

Do you provide logistics consulting or brokerage services in addition to transportation?

Are you currently exploring new geographic markets or service lines?

Are there opportunities for night/weekend operations ?

Yes

What industries are your customers primarily in (exposure to sectors)?

- Customer list (top 20 clients with annual revenue contribution)

- Customer contracts & tariffs (including renewal/termination clauses)

- Third-party logistics (3PL/4PL) or broker agreements, with fee structure

- Referral/affiliate program details (agreements, partner lists)

What are the outstanding balances per loan/lease and total?

What are the monthly and annual payment obligations for each (principal + interest)?

What are the maturity dates and renewal/extension terms?

What are the interest rates (fixed vs variable) and repayment terms?

Are there balloon payments, penalties, or early buyout options?

Are there liens or security pledges on any assets?

Do you have warranty coverage on financed units (OEM or extended)? If yes: Which units are covered, expiry dates, and coverage type? What is your warranty claims history (claims filed, amount recovered, % success)?

Have you previously refinanced, consolidated, or restructured debt? If yes, what were the outcomes?

Do you have a capital expenditure (CapEx) plan for the next 12–24 months (purchases, upgrades, replacements)?

What financing structure do you plan to use for upcoming purchases (lease, loan, cash, government program)?

Do you plan to dispose of (sell/scrap) any assets? If yes: Which assets, expected sale proceeds, and target buyers?

Do you face any recent defaults, missed payments, or restructuring pressures?

Are you taking advantage of government programs or tax credits (green fleet, EV/LNG/CNG, clean technology)?

What loans, leases, or lines of credit are currently outstanding?

- Current loan agreements & debt schedules (banks, credit unions, private lenders)

- Lease agreements (vehicles, trailers, equipment, facilities, yards, real estate)

- Current debt schedules (balances, maturity dates, interest rates, monthly payments)

- Summary of monthly/annual financing costs (interest + principal + service fees)

- Collateral/security agreements (assets pledged)

- CapEx plan (next 12–24 months purchases/upgrades)

- Recent purchase invoices (trucks, trailers, equipment)

- Business credit line agreements (LOC terms, rates, conditions)